Define Custom BAI Codes

Permissions Required: Finance Administrator

To manage Financial Institutions, Bank Accounts, and/or Payments configurations, you'll need to be a member of the Finance Administrator, Bank Administrator, Settlement Administrator, and/or Implementers security group.

Create a Custom BAI Code Set

If your bank uses BAI codes that are not recognized by Workday, you may want to create a custom code set to help recognize and reconcile your statement data. (This primarily applies to non-deposit accounts such as Investment Sweeps or similar account types.)

  1. Using the Workday search bar, navigate to the Create Bank Statement Custom Code Set task.

Search Create Code Set.png

  1. Populate the Code Set Name and Bank Statement Format (both required).

Create Code Set Dialog.png

  1. Create custom balance code by entering the BAI code your bank delivers in the Balance/Summary Type Codes tab.

    • Assign a Description, Category, and Balance Type.

Edit Code Set Balance.png

  1. Create custom transaction codes by entering the BAI code your bank delivers in the Transaction Type Codes tab.

    • Assign a Debit/Credit indicator, Description, and Category.
Edit Code Set Transaction.png

  1. Click OK to save the Code Set.

Assign the Code Set to Accounts

  1. Using the Workday search bar, navigate to the Find Bank Accounts task.

Search Find Bank Accounts.png

  1. Navigate to Edit from the bank account's related actions menu.

Edit Bank Account.png

  1. Select the code set you created in the Bank Statement Custom Code Set field.

Choose Code Set.png

  1. Click Submit to save the bank account.